Privacy policy
The person responsible within the meaning of the GDPR is
Robot At Work ApS
Billedskærervej 15,
5230 Odense M, Denmark
VAT: DK-37079448
You may submit inquiries regarding personal data protection, privacy and security matters to: kb@robotatwork.com
Robot At Work [1] is dedicated to protect the confidentiality and privacy of information entrusted to it. As part of this Robot At Work [1] is dedicated to protect the confidentiality and privacy of information entrusted to it. As part of this fundamental obligation, Robot At Work is committed to the appropriate protection and use of personal information (sometimes referred to as “personally identifiable information” or “PII”) that has been collected online.
Generally, our intent is to collect only the personal information that is provided voluntarily by online visitors so that we can offer information and/or services to those individuals or offer information about research, development and employment opportunities. Please review this Privacy Statement (“Privacy Policy”) to learn more about how we collect, use, share and protect the PII that we have obtained.
1. Collection and use of personal information
We obtain personal information about you if you choose to provide it — for example, to contact mailboxes or to register for certain services. In some cases, you may have previously provided your PII to Robot At Work (if, for example, you are a former employee). By registering and/or submitting personal information to Robot At Work, you are also agreeing to the use of this information in accordance with this Privacy Statement. Your personal information is not used for other purposes, unless we obtain your permission, or unless otherwise required or permitted by law or professional standards. For example, if you send us an email message requesting information about Robot At Work, we will use your email address and other information you supply to respond to your request. If you send us a resume or curriculum vitae (CV) to apply online for a position with Robot At Work, we will use the information that you provide to match you with available Robot At Work’ job opportunities.
In some cases where you have registered for certain services, we may store your email address temporarily until we receive confirmation of the information you provided via an email (i.e. where we send an email to the email address provided as part of your registration to confirm a subscription request).
Robot At Work generally collects only the personal information necessary to fulfill your request. Where additional, optional information is sought, you will be notified of this at the point of collection.
Robot At Work only collects “sensitive” personal information when the, relevant individuals voluntarily provide us with this information or where such information is required or permitted to be collected by law or professional standards. Sensitive information includes personal information regarding a person’s race, ethnicity, political beliefs, trade union membership, religious or similar beliefs, physical or mental health, sexual life or criminal record. Please use your discretion when providing sensitive information to Robot At Work, and under any circumstances, do not provide sensitive information to Robot At Work, unless you thereby consent to Robot At Work’s use of that information for its legitimate business purposes and consent to the transfer and storage of such information to and in Robot At Work databases. If you have any questions about whether the provision of sensitive information to Robot At Work is, or may be, necessary or appropriate for particular purposes, please contact Robot At Work at sales@robotatwork.com.
1.1 Automatic collection of personal information
In some instances, Robot At Work and its service providers uses cookies, web beacons and other technologies to automatically collect certain types of information when you visit us online, as well as through emails that we may exchange. The collection of this information allows us to customize your online experience, improve the performance, usability and effectiveness of Robot At Work’s online presence, and to measure the effectiveness of our marketing activities.
1.1.1 IP addresses
An IP address is a number assigned to your computer whenever you access the internet. It allows computers and servers to recognize and communicate with one another. IP addresses from which visitors appear to originate may be recorded for IT security and system diagnostic purposes. This information may also be used in aggregate form to conduct website trend and performance analysis.
1.1.2 Cookies
Cookies may be placed on your computer or internet-enabled device whenever you visit us online. This allows the site to remember your computer or device and serves a number of purposes.
On some of our websites, a notification banner will appear requiring your consent to collect cookies. If you do not provide consent, your computer or internet-enabled device will not be tracked for marketing-related activities. A secondary type of cookie referred to as “user-input” cookies may still be required for necessary functionality. Such cookies will not be blocked through the use of this notification banner. Your selection will be saved in a cookie and is valid for a period of 90 days. If you wish to revoke your selection, you may do so by clearing your browser’s cookies. Consult your browser developer for guide on how to do so.
Although most browsers automatically accept cookies, you can choose whether or not to accept cookies via your browser’s settings (often found in your browser’s Tools or Preferences menu). You may also delete cookies from your device at any time. However, please be aware that if you do not accept cookies, you may not be able to fully experience some of our websites’ features.
Further information about managing cookies can be found in your browser’s help file or through sites such as www.allaboutcookies.org.
Third party tools and widgets may be used on our individual web pages to provide additional functionality. Use of these tools or widgets may place a cookie on your device to make their service easier to use, and ensure your interaction is displayed on our webpages properly.
Cookies by themselves do not tell us your email address or otherwise identify you personally by obtaining PII category information. In our analytical reports, we may obtain other identifiers including IP addresses, but this is for the purpose of identifying the number of unique visitors to our websites and geographic origin of visitor trends, and not to identify individual visitors.
BY NAVIGATING ON OUR WEBSITE, YOU AGREE THAT WE CAN PLACE THESE COOKIES ON YOUR COMPUTER OR INTERNET ENABLED DEVICE.
1.1.3 Google Analytics
Robot At Work uses Google Analytics. More information about how Google Analytics is used by Robot At Work can be found here: http://www.google.com/analytics/learn/privacy.html
In compliance with GDPR, we store your tracking information in Google Analytics in up to 26 months, afterwards it will automatically be deleted.
1.1.4 Web beacons
A web beacon is a small image file on a web page that can be used to collect certain information from your computer, such as an IP address, the time the content was viewed, a browser type, and the existence of cookies previously set by the same server. Robot At Work only uses web beacons in accordance with applicable laws.
Robot At Work or its service providers may use web beacons to track the effectiveness of third party websites that provide us with recruiting or marketing services or to gather aggregate visitor statistics and manage cookies.
You have the option to render some web beacons unusable by rejecting their associated cookies. The web beacon may still record an anonymous visit from your IP address but cookie information will not be recorded.
In some of our newsletters and other communications, we may monitor recipient actions such as email open rates through embedded links within the messages. We collect this information to gauge user interest and to enhance future user experiences.
1.1.5 Location-based tools
Robot At Work may collect and use the geographical location of your computer or mobile device. This location data is collected for the purpose of providing you with information regarding services which we believe may be of interest to you based on your geographic location, and to improve our location-based products and services.
1.2 Social media widgets and applications
Robot At Work websites may include functionality to enable sharing via third party social media applications, such as the Facebook Like button and Twitter widget. These social media applications may collect and use information regarding your use of Robot At Work websites. Any personal information that you provide via such social media applications may be collected and used by other members of that social media application and such interactions are governed by the privacy policies of the companies that provide the application. We do not have control over, or responsibility for, those companies or their use of your information.
In addition, Robot At Work websites may host blogs, forums, crowd-sourcing and other applications or services (collectively “social media features”). The purpose of social media features is to facilitate the sharing of knowledge and content. Any personal information that you provide on any Robot At Work social media feature may be shared with other users of that social media feature (unless otherwise stated at the point of collection), over whom we may have limited or no control.
1.3 Children
Robot At Work understands the importance of protecting children’s privacy, especially in an online environment. In particular, our sites are not intentionally designed for or directed at children under the age of 13. It is our policy never to knowingly collect or maintain information about anyone under the age of 13, except as part of an engagement to provide professional services.
2. Sharing and transfer of PII
We do not share personal information with unaffiliated third parties, except as necessary for our legitimate professional and business needs, to carry out your requests, and/or as required or permitted by law or professional standards.
In some instances, Robot At Work may share PII about you with various outside companies or service providers or vendors working on our behalf to help fulfill your requests.
In addition, Robot At Work may transfer certain PII across geographical borders to other Robot At Work member firms or outside companies working with us or on our behalf. Robot At Work may also store PII in a jurisdiction other than where you are based. By providing PII on online, visitors are consenting to this transfer and/or storage of their PII across borders.
Robot At Work may also disclose PII in connection with the sale, assignment, or other transfer of the business of the site to which the data relates, in order to respond to requests of government or law enforcement agencies or where this is required by applicable laws, court orders, or government regulations. These disclosures may also be needed for data privacy or security audits and/or to investigate or respond to a complaint or security threat. Robot At Work does not sell PII to any third parties. Also, Robot At Work will not transfer the PII you provide to any third parties for their own direct marketing use.
3. Choices
In general, you are not required to submit any PII to Robot At Work online, but we may require you to provide certain PII in order for you to receive additional information about our services and events. Robot At Work may also ask for your permission for certain uses of your PII, and you can agree to or decline those uses. If you opt-in for particular services or communications, such as an e-newsletter, you will be able to unsubscribe at any time by following the instructions included in each communication. If you decide to unsubscribe from a service or communication, we will try to remove your information promptly, although we may require additional information before we can process your request.
As described in “Cookies” above, if you wish to prevent cookies from tracking you as you navigate our sites, you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Note, however, that some portions of our sites may not work properly if you elect to refuse cookies.
4. Acces
If you have submitted personal information to Robot At Work, under most circumstances you have the right to access to that data to correct any inaccuracies. You can also make a request to update or remove information about you by contacting sales@robotatwork.com and we will make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and professional standards.
5. Data security and integrity
Robot At Work has reasonable security policies and procedures in place to protect personal information from unauthorized loss, misuse, alteration, or destruction. Despite Robot At Work’s best efforts, however, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your personal information is limited to those who have a need to know. Those individuals who have access to the data are required to maintain the confidentiality of such information. We also make reasonable efforts to retain personal information only for so long as the information is necessary to comply with an individual’s request or until that person asks that the information be deleted.
6. GDPR
The General Data Protection Regulation (GDPR), creates consistent data protection rules across Europe. It applies to all companies that process personal data about individuals in the EU, regardless of where the company is based. Processing is defined broadly and refers to anything related to personal data, including how a company handles and manages data, such as collecting, storing, using and destroying data.
While many of the principles of this regulation build on current EU data protection rules, the GDPR has a wider scope, more prescriptive standards and substantial fines. For example, it requires a higher standard of consent for using some types of data, and broadens the rights that individuals have for accessing and transferring their data. Failure to comply with the GDPR can result in significant fines – up to four percent of global annual revenue for certain breaches.
Data protection is central to Robot At Work. We comply with current EU data protection law and will comply with the GDPR. Robot At Work is fully committed to uphold the requirements for transparency, control and accountability:
Transparency
Our Data Policy defines how we process people’s personal data. We educate our employees on how to maintain compliance with the GDPR. We enable transparency for users and business contacts of Robot At Work. On request, submitted information can be accessed by following the instructions in point 4 above.
Control
We will continue to provide people with control over how their data is used. Our legal department will maintain a continuous update of the Privacy Policies.
Accountability
We have clearly defined rules on how we comply with handling visitor’s personal information and deletion requests. Some of our services uses automated deletion of information. On request to sales@robotatwork.com, Robot At Work is committed to delete information obtained within 30 work days, though as soon as possible. Additionally, we meet regularly with regulators, policymakers, privacy experts and academics from around the world to keep them apprised of our practices, get feedback and continue to improve how we protect personal information.
7. Links to other sites
Please be aware that Robot At Work’s websites may contain links to other sites, including sites maintained by Robot At Work’ partner firms that are not governed by this Privacy Statement but by other privacy statements that may differ somewhat. We encourage users to review the privacy policy of each website visited before disclosing any personal information.
8. Changes to this statement
Robot At Work may modify this Privacy Statement from time to time to reflect our current privacy practices. When we make changes to this statement, we will revise the “updated” date at the top of this page. We encourage you to periodically review this Privacy Statement to be informed about how Robot At Work is protecting your information.
9. Policy questions and enforcement
Robot At Work is committed to protecting the online privacy of your personal information. If you have questions or comments about our administration of your personally identifiable information, please contact us at sales@robotatwork.com. You may also use this address to communicate any concerns you may have regarding compliance with our Privacy Statement.